Best Practices for Virtual Meetings and Webinars
August 19, 2020
Virtual Meetings are becoming more prevalent as society shifts towards a remote working or hybrid (remote and in-office) working environment to save money, deal with the logistics of an ever-changing economic landscape and promote work-life balance.
Many people know about virtual meetings and may have ever participated in some in the past, but technology is continuing to change and with it the most optimal ways to use that technology to meet your business’ needs. New functionality is being added, existing functionality is streamlined and new ways to use applications intelligently are being invented.
We want to share with you some of the best practices we have compiled from years of research, work with clients and our own experiences with virtual meetings to help you become more efficient whether you’re a technology newbie or the CIO of a large corporation.
Getting Acclimated to a Virtual Meeting Environment
Virtual Meetings may seem simple, but they require several key components to function properly:
- A device that can connect to the internet (Computer, Tablet, Phone)
- Being connected to the Internet
- The right virtual meetings application (please read our full Best Practices article to learn more about this area)
- Microphone, speakers and webcam of sufficient quality to be able to see, hear and speak with others without issue.
Once you have found the technology that it going to work for you, now it’s time to learn how to use it, and eventually master it. Virtual meetings can be used for anything from small department meetings to full blown webinars featuring hundreds of participants and multiple presenters. Almost anything you can do in person, you can do virtually.
Spend time learning how to use the tools in front of you and it will pay off in the long run.
Best Practices for Virtual Meetings
Below are some of our favorite best practices for creating, hosting and attending Virtual Meetings.
- Have the right tools for the job
- Preparation is Key
- Invest time now to save time later
- Practice, Practice, Practice
- Dress for Success
- Be Prepared for Tech Issues
- Stay Focused and Drive Engagement during the event
- Follow-up after the event
We dive into much more detail around these best practices in our full article, so be sure to download it if you want to know more information.